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Executive Assistant - Administration - Eau Claire (full-time)

Company: Prevea Health
Location: Eau Claire
Posted on: June 9, 2021

Job Description:

Executive Assistant

Job Description and Essential Functions

Job Title/Position: Executive Assistant

Job Classification: Administrative/Professional Support

Date of Analysis: Date of Revision/Review: 7/2018

__

Brief Description of Job Responsibilities:

Providing exceptional care for our patients as well as recognizing the value of your co-workers is the expectation of all members of the Prevea Health organization. All members are expected to focus on the patient's needs; relate to all in a friendly, accepting manner; communicate in a positive and professional way to patients and co workers; use time effectively and efficiently; and demonstrate an overall high level of performance. Provides administrative assistance to the member(s) of the Leadership Team assigned to.

Specialized Responsibilities:

(This list may not include all of the duties assigned)

  • Performs secretarial duties for administrative and management staff, including taking dictation, transcribing correspondence and reports, and proofreading typed material.
  • Indexes and files correspondence records and reports.
  • Orders supplies and equipment.
  • Receives and assists visitors and telephone callers, referring them to appropriate individuals.
  • Maintains calendar and arranges meetings. Answers inquires and makes travel arrangements.
  • Assists with special projects, strategic plan and budget preparation.
  • Maintains files related to legal matters and prepares summary for management and board.
  • Attends meetings as assigned, types minutes of the meetings and reports on actions.
  • Participates in professional development activities to keep current with health care administration practices.
  • Coordinates schedule and appointments.
  • Maintains strictest confidentiality.
  • Performs related work as required.

Performance Requirements:

  • Must be able to multi-task in a fast-paced environment.
  • Skill in written and verbal communication.
  • Skill in gathering and reporting information.
  • Ability to work effectively with staff, patients, the public and external agencies.
  • Ability to exercise initiative, problem solving, decision making.
  • Ability to type 60 wpm.
  • Knowledge of organization policies, procedures, systems.
  • Knowledge of health care administration practices.
  • Knowledge of grammar, spelling, and punctuation to type from draft copy.
  • Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.

Education/Experience/Certifications:

  • Associate degree in business administration or secretarial practices.
  • Four years of secretarial experience including one year in a health care organization.
  • Word processing computer experience, to include Office Word, Excel, Power Point, etc.

Non-Essential Duties:

Other duties as assigned.

Typical Working Conditions:

Work is performed in an office environment. Involves frequent contact with staff and the public. Work may be stressful at times. Contact may involve dealing with angry or upset people.

Typical Physical Demands:

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight correctable to 20/30 to prepare and communicate appropriate reports. Requires lifting papers or boxes up to 50 pounds occasionally. Requires dexterity to type 60wpm.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United State and to complete the required employment eligibility document form upon hire. Prevea participates in E-verify. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify

Essential Functions/Physical Demands

Job Title/Position: Executive Assistant

Job Classification: Administrative/Professional Support

Frequency of activity required to perform the job

Never

(0% of work day)

Seldom

(1-10% of work day)

Occasional

(11-33% of work day)

Frequent

(34-66% of work day)

As Required

( Greater than 67% of work day)

Physical Requirements

Sit

x

Stand

x

Walk

x

Drive

x

Climb (Stairs/Ladders)

x

Bend (Neck)

x

Bend (Waist)

x

Squat

x

Kneel/Crawl

x

Twist/Turn (Neck)

x

Twist/Turn (Waist)

x

Lift/Carry 0-10 lbs.

x

Lift/Carry 11-25 lbs.

x

Lift/Carry 26-35 lbs.

x

Lift/Carry 36-50 lbs.

x

Lift/Carry 51-75 lbs.

x

Lift/Carry 76-100 lbs.

x

Lift/Carry > 100 lbs.

x

Push/Pull up to 10 lbs.

x

Push/Pull 11-25 lbs.

x

Push/Pull 26-35 lbs.

x

Push/Pull 36-50 lbs.

x

Push/Pull 51-75 lbs.

x

Push/Pull 76-100 lbs.

x

Push/Pull > 100 lbs.

x

Reach (Above shoulder level)

x

Reach (Below shoulder level)

x

Simple Grasping (Hands/Arms)

x

Fine Manipulation (Hands/Arms)

x

Gross Manipulation (Hands/Arms)

x

Vision Requirements

Color Discrimination

x

Near Vision (Correctable to Jaeger 2 or 20/30 binocular)

x

Distance Vision (Correctable to Snellen chart 20/30 binocular)

x

Hearing Requirements

Hears Whispers < 3 feet

x

Hears Whispers 3-8 feet

x

Keywords: Prevea Health, Eau Claire , Executive Assistant - Administration - Eau Claire (full-time), Other , Eau Claire, Wisconsin

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